Buck Bond Group

Buck launches checklist for pension schemes amid COVID-19 outbreak

Buck shares checklist with all trustees and employers to help mitigate risk in unprecedented pandemic

LONDON, March 16, 2020 – As governments and central banks across the world introduce extraordinary measures to limit the damage of this pandemic to both health and the global economy, The Pensions Regulator has urged trustees to have appropriate contingency plans in place to mitigate risks that could have significant consequences for their schemes and members.

As such, Buck, a leading consulting, technology, and administration services firm specialising in pensions and employee benefits, has launched a checklist aiming to help trustees and employers understand these risks, including actions that can be taken to mitigate them. The checklist has been designed to cover nine central aspects of effective pension scheme management, including trustee/employer processes, scheme administration, and secretarial and governance issues.

It also prioritises actions over different time periods, from actions required immediately to those recommended over the next three months and beyond.

Some immediate actions which pension schemes should be planning for over the coming month include:

  1. Trustee / employer processes
  • Adequate cash balances: Consider increasing the float with additional funds
  • Banking: Test business continuity plans with banking and payroll providers so key activities are uninterrupted
  • Signatures: Agree alternative processes to ‘wet signatures’, such as accepting instruction by email
  • Employer payroll: Ensure contributions can continue in line with the schedule
  1. Pension scheme administrators
  • Daily payments: Ensure all administrators can access all banking systems remotely
  • Paying pensioners: Put systems in place to ensure payments can be done remotely including submission of BACS files and cheque production where necessary
  1. Pension Protection Fund and Scheme Return
  • Submission and checking: Ensure advisors have contingency plans in place to gather and submit information on time, and that they are able to check the Scheme Return as appropriate
  • Section 179: Ensure the Scheme Actuary has completed any certificates before 31 March 2020
  • Contingent assets: Ensure all covenant and legal advisors can complete documentation by 31 March 2020
  1. Secretarial and governance
  • Changes in policy and implementation of social distancing has led to postponed meetings or phone conferences; consider whether advisors have suitable plans and technology in place to be able to follow these guidelines
  1. Investment
  • Liability-driven investment (LDI) portfolios: Be aware that falls in gilt-yields might lead to re-leveraging events; consider how assets might be usefully re-deployed
  • Transfer implementation: Consider delaying or phasing asset transition exercises particularly where these may result in crystallising losses or periods of ‘out of market’ risk
  1. Defined contribution (DC) and Additional Voluntary Contributions
  • As DC members bear the investment risk, the trustees may wish to consider targeted messaging; consideration of potential operational and investment risks is recommended
  1. Funding
  • The impact of market movements on defined benefit pension schemes will be mixed depending on equity and LDI holding; where the employer covenant is strong, trustees may weather the storm, but if weak or adversely affected by COVID-19, trustees may look to bolster funding by cash or other security
  1. Covenant
  • Businesses may experience reduced demand, staff shortages, and loss of supply, whilst delayed sales and increased costs could impact cash flow; understand the potential impact and any contingency plans in place to help decide whether the employer can meet contribution amounts
  1. Life assurance
  • Insurers are likely to be working at reduced capacity so claims may experience delayed processing times; death claims are likely to continue to be treated as high priority, but the implications of catastrophe limits should be considered

The full checklist can be found here.

David Piltz, U.K. Managing Director of Buck, comments:
“This is an unprecedented time for everyone, and it’s expected that pension scheme trustees and sponsoring employers are concerned about the impact on their scheme. By responding quickly and effectively, this checklist aims to provide the tools needed to help minimise the impact of COVID-19 for all pension schemes. We believe the timely release of this checklist will help those managing pension schemes think through a plan of action to help mitigate the risks involved and ensure schemes are prepared for what lies ahead.

About Buck
Together with our clients, we’re defining the new social contract between employers and their employees, and trustees and members, to not only accommodate shifting expectations, but to stay ahead of them. Driven by best-in-class technology and leading analytics capabilities, our consulting solutions and easy-to-use administration platforms are helping the world’s most forward-thinking organisations re-envision and re-design the way people work and live. For more information, visit www.buck.com.

Media contact:
Taneesha Pawar
0203 404 7729